A CMMS (Computerized Maintenance Management System) is software that centralizes an organization's equipment, schedules preventive maintenance, manages work orders and keeps the history of every intervention. In Spanish it is called GMAO (Gestión del Mantenimiento Asistida por Ordenador).
By the BioMantenimiento team (Kondory Tecnología S.A.S) · Published · Updated
What is a CMMS used for?
It moves maintenance from reactive and scattered to planned and traceable.
- Knowing which equipment exists, where it is and what condition it is in.
- Scheduling preventive maintenance and not forgetting it.
- Recording failures and fixes so they are not repeated.
- Controlling spare parts and the costs attached to each asset.
- Proving with reports what was done.
What are the main features of a CMMS?
The core features are asset inventory, preventive maintenance, work orders, spare-parts inventory and reports.
| Feature | Description |
|---|---|
| Asset management | Inventory with technical data, location and documents for each asset |
| Preventive maintenance | Plans by calendar or usage hours, with alerts |
| Work orders | Request, assignment, execution and closure of each job |
| Spare parts | Stock, minimum levels and consumption |
| Reports and indicators | Compliance, equipment serviced, history |
CMMS, EAM and ERP: how do they differ?
A CMMS focuses on maintenance; an EAM covers the whole asset lifecycle and an ERP runs the entire business.
| System | Scope | Question it answers |
|---|---|---|
| CMMS / GMAO | Equipment maintenance | What maintenance is due, who does it and what was done? |
| EAM | Full asset lifecycle | What does each asset cost and return from purchase to disposal? |
| ERP | Finance, purchasing, inventory, HR and more | How is the whole business run? |
What is the difference between CMMS and GMAO?
None in concept. CMMS is the English acronym and GMAO the Spanish one.